The University of Tennessee recognizes the valuable contributions of those persons giving freely of their time and talents for the benefit of the University without compensation. These persons are “VOLUNTEERS” in every sense of the word.
The State legislature in the enactment of the Tennessee Claims Commission Act of 1984 recognized the need the protection of volunteers from legal actions while performing their service on behalf of the University. As such, the volunteers who are registered with the University receive the same civil immunity from liability, as does an employee of the University under the Act. This would also include volunteers who are authorized to drive University vehicles. Thus, it is important that departments follow their campus/institute policies and guidelines to ensure that these individuals are properly registered. Volunteers under the Claims Commission Act are not covered for Worker’s Compensation.
The term “Registered Volunteer” means those persons who are not employees of the University who provide service to the University in an approved program that are listed and reported to the Division of Claims Administration, State of Tennessee.
To become a “Registered Volunteer” the department having the volunteer must report (register) the volunteer through IRIS. The link to access the electronic form is: ZPHRRECORD000 – Record Friend / Pending EE / Guest Traveler Request to go to the Record a Friend/Pending Employee/Guest Traveler screen. To submit an E-form for individuals without Social Security Numbers, please visit the Risk Management website .
Please contact the System Risk Management office at 865-974-5409 or refer to the Risk Management website for instructions regarding registering volunteers.
The University of Tennessee’s Fiscal Policy FI0125, on Conflicts of Interest, requires all regular faculty and staff to disclose certain outside interests and activities. These disclosure requirements help prevent or minimize conflicts between an employee’s outside interests and his or her university responsibilities. Outside interests may include activities such as ownership or employment in an external business venture, serving on a non-profit or for-profit board of directors, etc.
Across the UT system, a new paperless format is being implemented for completing and routing general Outside Interest Disclosure Forms to fulfill Part I of the policy. To implement the paperless system, we are asking all regular faculty and staff to complete and submit a paperless Outside Interest Disclosure Form accessible online at this site: Outside Interest Disclosure Form
Please note that you will need your personnel number (not your UTC ID) to complete the form; you can find your personnel number on your Online Pay Statement accessible at: Online Pay Statement. After completing the form, you will be asked to enter the e-mail address of your immediate supervisor. Your completed form will then be routed electronically to your supervisor for their review and approval.
Please complete the paperless form and route it to your supervisor for approval by October 31, 2014. Our campus goal is to have these entered and approved for all UTC employees by December 1, 2014 and then updated (as needed) annually by September 1 in future years.
The Office of Human Resources is offering several open sessions to provide individualized assistance with the online process and to answer any questions you may have about the procedure. These sessions will be offered on October 9th from 9:00 – 10:30 and October 10th from 11:00 – 12:00 in the University Center computer lab. Computer stations will be available and HR staff will be on hand to answer questions and offer support.
View Questions and Answers.
The University of Tennessee strives to develop a diverse educational environment and workforce and to create and sustain a welcoming, supportive and inclusive campus culture.
UT also is required by law to take affirmative action to employ and advance qualified persons with disabilities, qualified special disabled veterans and qualified Vietnam era veterans.
During the hiring process, all prospective employees applying to UT are invited to self-identify as either a person with a disability or a covered veteran, and new federal regulations require the University to give existing employees the same opportunity.
Please notify the University at any time of a current or previous disability or veteran status using the employee self-service website. Information submitted will be kept confidential and used for federal reporting and recordkeeping purposes only.
Additional information is available about Section 503 of the Rehabilitation Act of 1973 and the Vietnam Era Readjustment Assistance Act of 1974 on the above-referenced website. Qualified veterans are encouraged to complete both the annual VETS 100A survey and the form linked above.
Questions can be directed to the HR Call Center at (888) 444-UTHR or to local equity and diversity offices.
Make plans to attend an Informational Session on Annual Enrollment scheduled for:
- Tuesday, October 14 @ 1 – 2 pm, Raccoon Mountain Room, University Center
- Thursday, October 16 @ 10 – 11 am, Raccoon Mountain Room, University Center
- Wednesday, October 22 @ 2 – 3 pm, Signal Mountain Room, University Center
During Annual Enrollment, eligible employees and dependents may enroll in insurance; changes providers or options; add/cancel dependent coverage; cancel coverage. If you are not making any changes to your coverage, there is nothing you need to do. All changes must be made online using employee self-service in Edison, the state’s business software. No paper forms will be accepted. You should have received a letter from the state with your ID and temporary password. If you did not receive this, please come to Human Resources with a picture ID to obtain the information.
View the 2015 Decision Guide for changes you may make during Annual Enrollment period of October 1 through November 1, 2014. Read Questions and Answers. Visit the Partners for Health website. Read the 2015 Partnership Promise.
Human Resources staff will be on-hand to provide computer assistance for Annual Enrollment in the Student Technology Center (room 124), University Center on the following dates:
- Thursday, October 9 @ 2 – 4 pm
- Monday, October 13 @ 10 am – noon
- Wednesday, October 22 @ 10 am – noon
- Thursday, October 30 @ 1 – 3 pm
All changes must be made online using employee self-service in Edison, the state’s business software. No paper forms will be accepted. You should have received a letter from the state with your ID and temporary password. If you did not receive this, please come to Human Resources with a picture ID to obtain the information.