Faculty and Staff Achievements Fall 2013

Deborah Elwell Arfken, Director and Professor, Political Science, Public Administration and Nonprofit Management
Attended the 19th annual conference of the Coalition of Urban and Metropolitan Universities in Louisville, KY, October 27-29, 2013.

Affordable Care Act Marketplace Notices

Starting January 1, 2014, if someone does not have a health plan that qualifies as minimum essential coverage, he or she may have to pay a fee. Employer sponsored coverage (such as the State Group Health Insurance Program) is considered minimum essential coverage.

When departments hire new term or student employees, the Insurance Marketplace notice MUST be printed off and a copy given to each new hire. Additionally, the appropriate UT cover letter must be printed and given to the new hire (term employees and adjunct instructors receive letter for ineligible employees; undergraduate and graduate student employees receive letter for students.)

Regular employees will receive the Insurance Marketplace notice and notice for Insurance Eligible Employees as part of their intake process with Human Resources.

2013 Service Awards Honorees

The 2013 Service Awards recipients will be honored with a luncheon on Tuesday, November 26, 2013 at 11:30 a.m. in the Tennessee Room, University Center.  The program recognizes faculty and staff for their continuous service to the campus. View a list of 2013 SA honorees

Flexible Benefits Enrollment for 2014 Medical and/or Dependent Care

Flexible Benefits plans permit the university to exclude, from both Federal Income and Social Security taxes, amounts you contribute to a medical and/or dependent care reimbursement account. The current annual health care pretax contribution limit is $2,500. If you and your spouse each have a health care account, you can each contribute $2,500. The dependent care limit is $5,000 per household/family. If you and your spouse each have a dependent care account, you are limited to $5,000 between the two of you.

The money you set aside is then used by you to pay eligible medical and dependent care expenses. These payments can be made via the debit card provided or you can make the payments and request reimbursement from the funds in your account. Any amount left at the end of the plan year will be forfeited. You are offered the ‘grace period’ which allows you an additional two and 1/2 months (to March 15 of the following year) to use your Flexible Benefits plan dollars.

The administration of the flexible spending account programs are overseen by a company called PayFlex. Enrollment is online at www.Healthhub.com. Even if you participated in Flexible Benefits plan last year, you must enroll each year you wish to participate. You will need your personnel number, which is located underneath your name on your pay advice.

Registering your Account

Click  *Employee Account Login* at the top of the page. If you have not registered your account, click *Register Now*. Otherwise, login by entering your username and password and click *Login*.

Enrolling in your PayFlex account

After you have logged in, select *Online Enrollment* under Quick Links on the left hand navigation bar of the My Dashboard screen. Select your Employer from the drop down fox (if prompted). Select the account(s) that you wish to enroll in by checking each box. Enter the amount you wish to have deducted from your paycheck each pay period. Click *Save My Elections*. This will bring up a confirmation screen. You will also see Terms and Conditions. Review and accept these terms and conditions. If you agree, click *Submit*. A final confirmation screen will be displayed, showing the accounts  you have been successfully enrolled in. You will also receive a confirmation email from PayFlex confirming your enrollment.

Debit Card

If you are a new participant or your card has expired, a Pay Flex Card will be mailed to you before the beginning of your plan year. Check your card’s expiration date…your card is valid for a five-year period as long as you remain an active participant. Visit www.healthhub.com for more information on using your debit card.

Stay connected with HealthHub via eNotify - Receive email notifications or web alerts for updates regarding your account(s). Login to Healthhub.com, click on My Settings, select Manage Notifications to customize your alerts. You can also connect via PayFlex Mobile to access your account balance(s), claims activity, listing of eligible expenses and much more.


Annual Transfer/Open Enrollment for 2014 Insurance changes

The annual transfer/open enrollment period for 2014 benefits is October 1 through November 1, 2013.  Beginning with this enrollment period, all eligible employees and dependents can enroll in health insurance each fall.  There will no longer be a monthly late applicant fee.  The options you choose during the enrollment period are effective January 1 – December 31, 2014, unless you lose eligibility or have a qualifying event or family status change during the year. Subject to eligibility, during this time you can:

  • Add, cancel, or transfer health insurance option and/or carrier
  • Add, cancel, or transfer dental options
  • Add, cancel, or transfer vision options
  • Enroll in optional accident coverage
  • Enroll in, decrease, or increase optional term life coverage

You must make changes to your coverage, except optional term life, online using employee self-service in Edison.  The State of Tennessee will no longer accept paper forms for health, dental, or vision enrollment or changes. For more information, view the Edison ESS instructions. Your user ID/password were mailed to your home address. If you did not receive the User ID and password or are having trouble logging in, please call Benefits Administration at 1-800-253-9981, option 3.

To enroll or makes changes to optional term life insurance, you must use the Minnesota Life website. Please have your Edison ID number ready. If you do not have access to a computer or the internet, or you would like assistance with your enrollment, please contact Minnesota Life at 1-866-881-0631 from 7 am to 6 pm, Central Time.

If you are happy with your current benefit selections, no action is required to remain enrolled in coverage. If you are currently enrolled and choose to stay in the Partnership PPO, you (and your covered spouse) are automatically agreeing to fulfill the 2014 Partnership Promise.

Read the updated Q & A  and visit the ParTNers for Health website to learn more.

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