WordPress User Guide

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Are you feeling overwhelmed by the Dashboard in WordPress? Don’t know the difference between a page and a post? Want to learn how to upload an image or create an image gallery?

Fear not, a free User Guide is available (see below).

Be sure to read UTC Blogs WordPress Tutorials for tips and tricks specific to UTC Blogs.

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 Get the WordPress User Guide from InterConnect IT

 

 


Adding Users to UTC Blogs

To add users to your blog:

Please understand: blog.utc.edu is a network of many individual blogs; however, a user’s login status for all blogs is shared across the network. User Level is set per-blog: a user may be assigned different levels on different blogs, and may (or may not) be associated with one or more blogs.

Confused? Hopefully not, after you have read the following…

Step One: User Authentication & Account Creation (by User)

  1. User opens brows on USER’s COMPUTER or lab computer
    • these instructions will not work unless the browser session is Logged Out of UTCBlogs WordPress
  2. User visits the Log In link on a specific blog’s home page (default location is at the bottom of the sidebar)
  3. Login redirects to UTC Central Authentication Service (CAS)
    • User authenticates with CAS, which creates a blog account
  4. User logs in to blog, Clicks the Howdy message at the top right of the Dashboard
  5. User makes note of the email address for their account.

Step Two: Account Assignment (by Administrator)

  1. Login as Administrator, go to Dashboard (Site Admin link, generally on the sidebar, or click any Edit button link from a blog post or page)
  2. Choose appropriate blog from My Sites (top Menu)
  3. Click Users, and check to see if user already exists
    • if so, skip steps 4&5 and proceed to WordPress User Levels;  change user level & Save
  4. Add the user via Users > Add New > Add Existing User
    • Type the user’s email address into the Email field
  5. Click the button: Add Existing User; this will send email to the User, to which they must respond to create the account

WordPress User Levels

During account creation (or after creation, for existing accounts), Administrators can assign user level.

Usually, there should be only one Administrator, and that admin should be a permanent UTC employee, not a Term or student worker. Also, the Administrator’s Dashboard has far more links and menus, which are not needed everyday. Keeping most users at Author or below will greatly simplify the Dashboard, making it easier to perform everyday tasks such as writing blog posts.

  • Administrator –  has access to all the administration features within a single site.
  • Editor – can publish and manage posts including the posts of other users.
  • Author – can publish and manage their own posts.
  • Contributor – can write and manage their own posts but cannot publish them.
  • Subscriber – can only manage their profile.

Problems?

If you make a mistake and add a “brand new” User without them creating a blog account through Central Authentication Service, their email address will be locked and CAS won’t be able to create the account. If this happens, you’ll need to contact University Relations to delete the user.


How to Create HTML Email Newsletters

Go to http://blog.utc.edu/blog/newsletters/sample-newsletter/ for more information. Hint: it’s a newsletter!


How to Add and Edit Menus

UTC Blogs supports 3 Menu positions:

  • Top Menu in the blue bar beneath the header image
  • Footer Menu in the gold section near the bottom of the page
  • Menu Widget in a widget position

For a visual and video guide to creating and editing WordPress menus, please view:

More info is available via the WordPress User Guide.


How to Upload and Link to a File

To create a file link: upload the file, preferably in PDF format. Do this via Insert Media button above the editing window. The file size limit for blog.utc.edu is 2MB.

After upload, type the link text inside the Title field of Attachment Details. Click the button labeled Insert into post, and a text link to the uploaded file will be inserted.

Upload and link to a file


How to Embed a YouTube Video

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  • Find your YouTube video
  • Click Share
  • Copy the Share URL

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  • Paste the URL into your post, but change the part before the :// with the following additional characters:
  • for normal aspect ratio, httpv://
  • for wide aspect ration, httpvh://

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  • Publish or Update
  • The video will fill the width of the current column
    • that is intentional: the video will be visible on all devices, from phones to desktops


How to embed a SlideShare Presentation

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To embed a SlideShare presentation:

  • Find your presentation on SlideShare.net
  • Click Embed, then Click Customize.
  • Copy the Shortcode for WordPress.

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  • Paste the WordPress shortcode into your post
  • Publish or Update
  • The slideshow will fill the width of the current column
    • that is intentional: the slideshow will be visible on all devices, from phones to desktops


UTC Blogs Social Networking Links

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The UTC Blogs WordPress theme includes Social Networking icons for linking to your unit’s various social accounts such as Twitter, Facebook and LinkedIn. The icon links will be displayed in the footer, at the bottom of every page on your blog.

Blog Admins can set the social links in the Dashboard, via Appearance > Theme Options | Social.

  • Enter the URL hyperlinks for the appropriate  social networking sites.
  • Choose to display the icons in the Footer.
  • Save. Icons for your Social sites will appear in the footer on each page.

Display of social icons in the menu bar is discouraged, and is not supported.