Welcome back!  We hope that everyone was able to get some much needed rest during the holiday break.

In this blog entry I wanted to provide you with the timing of several key events in UTC Learn that recur every semester.  I will present each event, and then provide the applicable date for the Spring 2017 semester in parentheses, Summer 2017 semester in brackets, and Fall 2017 semester in braces.

  • Courses for a new term are created eight (8) weeks before the first day of classes. (11/14/2016) [3/22/2017] {6/26/2017}
  • Instructors are added to courses on the same day that they are created. Courses will be available to instructors by 8:00 am.  (11/14/2016) [3/22/2017] {6/26/2017}
  • Course merge requests begin processing on the same day that courses are created. (11/14/2016) [3/22/2017] {6/26/2017}
  • Students are added to courses one (1) week before the first day of classes. Student enrollments will be processed by 8:00 am.  (1/2/2017) [5/10/2017] {8/14/2017}
  • Course merge requests must be submitted by two business days before the first day of classes by 5:00 pm. (1/5/2017) [5/15/2017] {8/17/2017}
  • The previous term’s courses are made unavailable to students on the last business day before the first day of classes. This event will occur after 5:00 pm.  (1/6/2017) [5/16/2017] {8/18/2017}
  • All full-term and part of term 1 courses are made available to students on the first day of classes. This event will occur at 12:01 am.  (1/9/2017) [5/17/2017] {8/21/2017}
  • All part of term 2 courses are made available to students on the first day of the part of term 2 classes. This event will occur at 12:01 am (3/6/2017) [6/28/2017] {10/16/2017}

Another question that we often receive is “How long will my previous semester’s courses be available to me?”  For Fall and Spring terms, the current UTC Learn course retention policy states that courses will be made unavailable to instructors in UTC Learn of the last day of midterms of the corresponding semester one (1) year later.  For example, FA16 courses will become unavailable the last day of midterms of the FA17 semester.  For Summer courses, they will become unavailable at the end of the following summer term one year later.  For example, SU16 courses will become unavailable on the last day of the SU17 semester.

Finally, I would like to address how instructors are placed into courses in the learning management system (LMS).  UTC Learn has an active integration with the institution’s student information system (Banner).  This system is authoritative over the LMS.  An instructor will not be added to a course in UTC Learn until they are listed in Banner as the official instructor of record.  This integration runs every two hours on the even hours.

I hope that this information is useful to you, and everyone from the Walker Center wishes you great success in the new semester!

Evan Gross

I'm the LMS System Administrator. Let me know how I can help!

Leave a Reply

Your email address will not be published. Required fields are marked *

*