This is a friendly reminder that the deadline for submitting completed staff performance reviews has been extended to April 30. Reviews can be submitted electronically to Personnel@utc.edu or hard copies may be delivered to the UTC Office of Human Resources at 720 McCallie Ave.
Overview of Process and Policy:
The staff performance review process has not changed since last year, but there are some important reminders regarding the review process, as specified in UT HR Policy HR0129 – Performance Reviews for Regular Staff Employees.
- Review Period – Regular staff employees on all UT campuses and institutes will evaluate staff performance based on the calendar year (January through December).
- Due Date – Completed staff performance review forms with all required approval signatures should be received in the Office of Human Resources by April 30.
- Performance Review Process and Forms – Please refer to the UTC Staff Annual Performance Review webpage for a description of the performance management process. The only form required for staff by UT Policy is the Performance Review Summary Form. However, the UTC Office of Human Resources has developed a variety of supplemental forms that can be utilized to enhance performance management and the performance review process. All forms are located on the Staff Annual Performance Review page, but forms may also be accessed on the HR Forms (Employee Relations section) webpage.
- Multiple Reviewers – Only one performance review can be submitted per staff member. If an employee is evaluated by more than one supervisor, as occurs when an employee worked in multiple departments during the calendar year, the supervisors should collaborate on completion of the employee’s performance review. Please contact Human Resources for guidance on this matter if desired.
- Unsatisfactory Performance – A summated performance rating of 9 and below on the 25-point scale will be considered unsatisfactory. These ratings align with the “unsatisfactory/rarely achieves expectations” category on the Performance Review Summary Form.
- Required Performance Improvement Plan – Staff members who receive unsatisfactory overall performance ratings of 9 and below will be required to participate in a Performance Improvement Plan (PIP). PIPs are also highly recommended for staff members who receive overall ratings of 10 to 14. These ratings align with the “sometimes achieves expectations” category on the Performance Review Summary Form.
- Ineligibility for Pay Increases – Staff members receiving unsatisfactory overall performance ratings of 9 and below will be ineligible for any across-the-board pay increases in 2020.
- Required Signatures – Staff performance reviews require the signatures of the employee, the employee’s supervisor and next level of administration to ensure consistency and fairness. Performance review forms will not be accepted by HR until all three required signatures are included unless otherwise approved.