{"id":1184,"date":"2025-10-08T20:08:36","date_gmt":"2025-10-08T20:08:36","guid":{"rendered":"https:\/\/blog.utc.edu\/web-kb\/?p=1184"},"modified":"2026-07-14T18:08:01","modified_gmt":"2026-07-14T18:08:01","slug":"accessibility-video-resources-for-pdfs-word-documents-and-indesign","status":"publish","type":"post","link":"https:\/\/blog.utc.edu\/web-kb\/2025\/10\/08\/accessibility-video-resources-for-pdfs-word-documents-and-indesign\/","title":{"rendered":"Step-by-Step Videos for Creating Accessible Documents"},"content":{"rendered":"\n

Resources for PDFs<\/a>, Word<\/a>, InDesign<\/a>, Excel<\/a>, and PowerBI<\/a><\/h2>\n\n\n\n

Accessibility ensures everyone\u2014including people with disabilities\u2014can use, read, and understand your documents. The best way to make a PDF accessible is to start with an accessible source file, not to fix the PDF afterward. Whenever possible:<\/p>\n\n\n\n

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  1. Migrate the PDF to a webpage.<\/strong> Web pages are naturally more flexible for screen readers and resizing, and easier to keep accessible over time.<\/li>\n\n\n\n
  2. Correct the original document (Word<\/a>, InDesign<\/a>, Excel<\/a>, PowerBI<\/a>, etc.) and re-export it as a new PDF.<\/strong> This keeps accessibility features like headings, tags, and alt text properly structured.<\/li>\n\n\n\n
  3. Remediate the existing PDF<\/strong> only if you cannot access the original file. This is the least efficient option and often requires specialized software and training.<\/li>\n\n\n\n
  4. Determine if the PDF can be “archived”<\/strong>. Archived PDFs are exempt from remediation requirements, but MUST be clearly labeled and include \u201carchive\u201d in the file name and URL.<\/li>\n<\/ol>\n\n\n\n

    To help you learn how to make accessible documents, here are YouTube training links:<\/p>\n\n\n\n

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    Adobe Acrobat PDF (20:10)
    <\/h3>\n\n\n