Any university email that contains the following protected or sensitive information must be encrypted:
- Protected health information (i.e., patient record information)
- Personally identifiable information (i.e., Social Security Number)
- Credit card information
- Any information protected by governmental or institutional regulations
Encrypting Emails Using Outlook
Did you know you can send encrypted emails to other employees in Outlook by putting the word “encrypt” in the subject line of your email? For more information and step-by-step instructions, visit the IT Knowledge Base.
The UT Vault
The UT Vault is another method for securing sensitive emails. This tool is especially useful if you are sending a sensitive email to a student, someone with another email service provider, or if someone outside of UT needs to send you sensitive information. The UT Vault is also useful if you need to send an email with a large attachment. Visit UTK’s OIT webpage for more information.