Blue Ribbon Winners, 2017

Has a UTC employee gone the extra mile to help you?

You can show your appreciation by nominating that person for the Blue Ribbon Award. A committee appointed by the chancellor will select monthly an award winner who exhibits outstanding service to others. Nominations should be specific in identifying incidents or situations that show the nominee has served his/her customers with special distinction.

If you have a nominee to be considered at an upcoming meeting, please e-mail your nomination to Melanie Sadler (Melanie-Sadler@utc.edu), Human Resources Administrative Assistant, or mail to Dept. 3603.

All non-faculty staff (full or part-time) with at least one year’s regular service are eligible for the award. Any UTC faculty, staff, student, alumnus, or member of the community are invited to submit nominations.

Blue Ribbon Winners, 2017

January

Jerry “J.J.” Taylor, Building Trades Asst Superintendent, Facilities Planning & Management, demonstrates the true meaning of customer service.

“J.J.’s big smile and caring attitude made a large problem seem small,” said Melissa Hays, Director of Procurement & Contract Services.

When the Office of Procurement & Contract Services moved to a new location in October 2016, they encountered an electrical issue. Within twenty minutes, J.J. personally inspected the issue and put a team in place to trouble shoot. The problem was resolved within twenty four hours with minimal disruption to the office. Over the next week, J.J. personally followed up twice to make sure the problem was taken care of and that there were no further concerns.

February

Carrie Sherbesman, Director of New Student & Family Programs, goes out of her way to make sure that potential students visiting Campus have a wonderful experience. For Carrie, making UTC a beautiful place is just a part of her daily routine.

In Summer 2016, Carrie spearheaded the Stuff the Bus campaign, which asked new Mocs to donate school supplies for elementary students at Orientation. UTC raised approximately $10,000 worth of supplies during the event.

Carrie’s love of UTC is visible in her everyday actions. One day in particular, as she was greeting everyone with a smile and holding doors open for students in the UC, Carrie spotted a few pieces of trash. She went out of her way to pick them up and throw them away.

“She did not have to, was not expected to, and truthfully I never even noticed the trash,” said Tonia Martin, CRM Administrator, Banner Student Support Systems. “These little extra touches are what makes her one of the shining stars at UTC.”

March

Dr. Cheryl Murphy, Faculty Associate, Biology, Geology and Environmental Science, regularly goes above and beyond the call of her regular duties, particularly when she took the lead on the department’s partial move from Holt Hall to Davenport while Holt undergoes renovations.

Moving a science department is particularly complex. There were regulatory hurdles in moving chemicals, space restraints, specialized laboratory needs, and a tight schedule to ensure the new space was ready for summer and fall classes and research. Cheryl was the liaison between the department, Facilities staff, animal care and use staff, office movers, specialized chemical and equipment movers, and everyone else involved in the project.

“Without her help and dedication, the department would have encountered many difficulties that she helped mitigate,” said Dr Ethan Carver, UC Foundation Collins Associate Professor of Biology, Geology and Environmental Science and Assistant Dean of the Graduate School. “The department is really lucky to have such an outstanding person working within it.”

April

Michelle Walters, Administrative Specialist, Management, makes her job look easy even as she takes on additional work outside of her normal responsibilities.

When the Accounting Department lost their Administrative Assistant over the summer, Michelle stepped in to fill the gap in addition to the heavy workload she already handles. Despite being unfamiliar with the circumstances, when UTC accounting students out of town at a conference encountered a small emergency, Michelle was able to help solve the issue and ensure that the students did not suffer as a result.

“I know that whenever I cannot get a problem resolved on my own, I can turn to Michelle, and she can always help me find a solution,” said Dr. Joanie Sompayrac, Professor of Accounting.

 

 


For Your Benefit newsletter – Spring 2017

For Your Benefit is a newsletter about the benefits you’re offered as a UT employee.

The spring, 2017 issue covers a variety of topics such as questions employees have about pay, campus-specific benefits and the 2017 President’s Award winners. Also included are reminders about the 2017 Partnership Promise, such as how to complete your biometric screening and how to participate in the new coaching system, if you are called. Read MORE…


Biometric Screening deadline

The deadline for completing the Biometric Screening as part of the Partnership Promise is July 15, 2017. You must also actively participate in disease management or case management coaching, if you are called. You must also keep your contact information current for you and a covered spouse with Healthways. Read MORE…


Important Reminder Regarding Time Recording & Reporting Requirements

Recording and Reporting Time
Pursuant to UT fiscal policy FI0930-Payroll, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports – timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse. The following information must be recorded:

  • Non-exempt (hourly-paid) employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.

According to policy HR0445- Overtime Compensation, any work by a non-exempt student or staff employee that exceeds 40 hours in a workweek is considered “overtime.” The university’s workweek begins at 12:00am Monday and concludes at 11:59pm Sunday. Supervisors may require employees to work overtime. An employee who wishes to work overtime voluntarily must first receive approval from an appropriate supervisor. No employee is authorized to work overtime without first receiving either instruction or approval from an appropriate supervisor.

When an eligible employee works overtime, the university will provide compensatory time in accordance with policy HR0445, or flex time within the same work week to eliminate overtime, unless campus procedure or department practice provides for the payment of monetary overtime compensation. Determining whether compensatory time, flex time, or overtime compensation will be provided is at the discretion of the employee’s immediate supervisor or administration.

  • Exempt (salaried) employees: Exempt employees should record the actual time absent. If an employee has no leave for the month, an attendance record should still be signed and approved.

Employees may not have a negative leave balance at any time and should not be allowed to record sick or annual leave if it has not been earned. If an employee does not have enough leave to cover an absence, it should be recorded as leave without pay.

Attendance and Leave Record Approvals
The employee must sign and date their attendance record at the end of each pay period (bi-weekly or monthly). The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee. Time records should be maintained within the department for auditing purposes.

If you have any questions about the information provided above, please contact Laure Pou, Executive Director of Human Resources, at x5742 or Laure-Pou@utc.edu


On-Site Biometric Screenings – April 26, 27, 28

A requirement of the 2017 Partnership Promise is that you and your covered spouse agree to complete a biometric health screening by July 15, 2017.

Onsite Diagnostic/Healthways will be on campus in the Tennessee Room, University Center on April 26, 27, and 28. Click on the following link to register for an Onsite Screening: https://my.onsitehd.com/restricted/signup/tn

You also agree to actively participate in coaching if you are called and keep your contact information current with your employer; or, if a covered spouse, keep your contact information current with Healthways, if it changes.


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