WordPress User Guide

Are you feeling overwhelmed by the Dashboard in WordPress? Don’t know the difference between a page and a post? Want to learn how to upload an image or create an image gallery?

Fear not, a Getting Started with WordPress guide is available (see below).

Be sure to read UTC Blogs WordPress Tutorials for tips and tricks specific to UTC Blogs.

Getting Started with WordPress

Adding Users to UTC Blogs

To add users to your blog:

Please understand: blog.utc.edu is a network of many individual blogs; however, a user’s login status for all blogs is shared across the network. User Level is set per-blog: a user may be assigned different levels on different blogs, and may (or may not) be associated with one or more blogs.

Confused? Hopefully not, after you have read the following…

Step One: User Authentication & Account Creation (by User)

  1. User opens browser on USER’s COMPUTER or lab computer
    • these instructions will not work unless the browser session is Logged Out of UTCBlogs WordPress
  2. User visits the Log In link on a specific blog’s home page (default location is at the bottom of the sidebar)
    • If user does not see Log In link, but does see Log Out link, click Log Out; return to specific blog’s home page, refresh browser window, click Log In
  3. Login redirects to UTC Central Authentication Service (CAS)
    • User authenticates with CAS, which creates a blog Subscriber account

Step Two: Account Assignment (by Administrator)

  1. Login as Administrator, go to Dashboard (Site Admin link, generally on the sidebar, or click any Edit button link from a blog post or page)
  2. Choose appropriate blog from My Sites (top Menu)
  3. Click Users, and check to see if user already exists
    • if so, skip steps 4&5 and proceed to WordPress Roles;  change user Role & Save
  4. Add the user via Users > Add New > Add Existing User
    • Type the user’s UTC.edu email address into the Email field
    • Select the Role
  5. Click the button: Add Existing User… User can now log in to the WordPress dashboard & create content

WordPress Roles (User Levels)

During account creation (or after creation, for existing accounts), Administrators can assign user level.

Usually, there should be only one Administrator, and that admin should be a permanent UTC employee, not a Term or student worker. Also, the Administrator’s Dashboard has far more links and menus, which are not needed everyday. Keeping most users at Author or below will greatly simplify the Dashboard, making it easier to perform everyday tasks such as writing blog posts.

  • Administrator –  has access to all the administration features within a single site.
  • Editor – can publish and manage posts including the posts of other users.
  • Author – can publish and manage their own posts.
  • Contributor – can write and manage their own posts but cannot publish them.
  • Subscriber – can only manage their profile.


If you make a mistake and add a “brand new” User without them creating a blog account through Central Authentication Service, their email address will be locked and CAS won’t be able to create the account. If this happens, you’ll need to contact UTC Web Services to delete the user.

How to Add and Edit Menus

UTC Blogs supports 3 Menu positions:

  • Top Menu in the blue bar beneath the header image
  • Footer Menu in the gold section near the bottom of the page
  • Menu Widget in a widget position

Blog Administrator user role capabilities

Blog Administrators have full capability to add, edit and arrange Custom Menus via the Appearance admin menu.

Blog Administrators may configure a menu to “Automatically add new top-level pages…” so new top-level pages will receive a menu item.

The UTC WordPress theme has 2 menu regions:

  • Top menu (blue menu, beneath the blue header)
  • Footer menu, a simple text list in the footer

Blog Editor user role capabilities

Editors can set page hierarchy while editing a post in Page Attributes by assigning a Parent. Pages with “no parent” are top-level pages, while pages with a parent will get a menu item below the parent.

Dropdown menus

The Top menu in the UTC WordPress theme has each top level item as a trigger for the dropdown menu, so there is no link action other than the dropdown (this is intentional, for mobile touch support and accessibility).

To create a dropdown menu:

  • Create index pages with some introductory text as the top level pages
  • Associate child pages via Page Attributes so they will appear as menu items below the top-level menu items

The dropdown menu is only 1 level deep (again, for mobile and accessibility support)

Additional information resources

For a visual and video guide to creating and editing WordPress menus, please view:

More info is available via the WordPress User Guide.

How to embed Google Calendar iframe

To display a Google Calendar, Google Map or other iframe content, use a short code, enclosed in square brackets.

[iframe src="" width="100%" height="500"]

Please keep width=”100%”, as this will fill the available space on most devices and screen widths. The height value is set in pixels only; you can change this to suit your needs.

Copy only the URL/link from the iframe code you got from Google.
Paste the URL into the src attribute of the short code.

screen-shot 2015-03-23 at 3.48.22 PM

Be careful to paste inside the “” quote marks at src=””


How to embed MediaSite videos

To embed MediaSite videos, such as those found on cecsonline.utc.edu, do the following:

  1. Copy the full “Watch” URL address of the MediaSite title, which can be found in the Full Course list for your course, or in the address bar of a playing video. (fig. 1)
  2. Add or edit a new post, change the WordPress editor to Text mode, and paste the following code into the Text editor: (fig. 2)
    [iframe src="ENTER THE FULL WATCH URL" width="100%" height="500"]
  3. Replace ENTER THE FULL WATCH URL with the watch URL of your video. (fig. 2)
  4. Switch the WordPress editor to Visual mode to preview the embedded video in your post.
  5. Publish or Update, then View Post. Your video should be embedded. (fig. 3)

Please note: the embedded video will abide by any restrictions of the original video, so if it requires login, the user will have to be logged in to the MediaSite system. If the owner of the video removes the video, the embedded video will be inaccessible.



How to Create HTML Email Newsletters

Go to https://blog.utc.edu/blog/newsletters/sample-newsletter/ for more information. Hint: it’s a newsletter!

How to Upload and Link to a File

To create a file link: upload the file, preferably in PDF format. Do this via Insert Media button above the editing window. The file size limit for blog.utc.edu is 2MB.

After upload, type the link text inside the Title field of Attachment Details. Click the button labeled Insert into post, and a text link to the uploaded file will be inserted.

Upload and link to a file

How to Embed a YouTube Video

  • Find your YouTube video
  • Click Share
  • Copy the Share URL

Screen Shot 2013-04-15 at 4.03.42 PM

  • Paste the URL into your post
  • Publish or Update
  • The video will fill the width of the current column
    • that is intentional: the video will be visible on all devices, from phones to desktops


How to embed a SlideShare Presentation

To embed a SlideShare presentation:

  • Find your presentation on SlideShare.net
  • Click Embed, then Click Customize.
  • Copy the Shortcode for WordPress.

Screen Shot 2013-04-15 at 3.53.21 PM

  • Paste the WordPress shortcode into your post
  • Publish or Update
  • The slideshow will fill the width of the current column
    • that is intentional: the slideshow will be visible on all devices, from phones to desktops
[slideshare id=18854494&doc=howtostudy-130415090545-phpapp01]

UTC Blogs Social Networking Links

The UTC Blogs WordPress theme includes Social Networking icons for linking to your unit’s various social accounts such as Twitter, Facebook and LinkedIn. The icon links will be displayed in the footer, at the bottom of every page on your blog.

Blog Admins can set the social links in the Dashboard, via Appearance > Theme Options | Social.

  • Enter the URL hyperlinks for the appropriate  social networking sites.
  • Choose to display the icons in the Footer.
  • Save. Icons for your Social sites will appear in the footer on each page.

Display of social icons in the menu bar is discouraged, and is not supported.